SPEAKER MILESTONES

**indicates speaker action items

PRE-EVENT


October 2022

  • Distribution of Online Speaker Agreements & Follow Up Forms
  • Online Speaker Agreements, Follow Up Forms & Headshots Due via Speaker Portal HERE**

November 2022

  • Registration & Housing Opens via Annual Session 2023 Website**

January 2023

  • Distribution of #AAOChicago Social Media Toolkits via Email

February 2023

  • Special Requests Due via Email**
  • Printed Onsite Program Materials Finalized
  • Distribution of Annual Session 2023 Branding Assets for Presentations

April 2023

  • E-handouts Due via Email**
  • Distribution of Personalized Onsite Speaker Resource Guides via Email

EVENT, APRIL 21-24


Upon Arrival

  • Pick-up Name Badge in Registration Area**

24 to 2 Hours in Advance of Session Start Time (in Speaker Ready Room)

  • Upload Presentation Slides**
  • Pick-up Speaker Check, if applicable**
  • Pick-up Speaker Badge Ribbon**

15-Min in Advance of Session Start Time

  • Arrive at Assigned Session Room**

POST-EVENT


May 2023

  • Expense Reports Due via Email/Fax, when applicable**

June 2023

  • Expense Reimbursements Processed, if applicable
  • Distribution of Speaker Certificates and Session Evaluations

SPEAKER REQUIREMENTS

Speakers are required to upload their presentation slides to the network onsite in the Speaker Ready Room at McCormick Place West in Chicago, IL.

Sessions must begin and end on time; the total duration is inclusive of session content and Q&A.

Guidelines for Presentation Slides:


  1. Must be either PowerPoint (Windows or Mac) or Keynote (Mac) file formats, preferably a current software version
  2. Must be in the aspect ratio of 16:9 (projection screens are in 16:9)
  3. Cannot be branded with a commercial product, service or company logo
  4. A Conflict of Interest Declaration slide is required, and additional slides may be provided and/or  instructed as the meeting approaches
  5. Video files should be embedded, preferably mp4 file types
  6. Standard font collections packaged in Mac, Windows and/or MS Office are preferred; custom font packages are highly discouraged as they may cause formatting/alignment distortions

ROOM SPECS

AUDIO/VISUAL SET-UP


  • In-room audio/visual tech staff
  • Two projection screens for slide presentation
  • Floor confidence monitor with countdown timer
  • Speaker lapel microphone
  • Speaker slide advancer
  • Aisle microphone(s)

FLOOR SET-UP


  • Theater style audience seating
  • Stage
  • Podium with microphone & presentation laptop
  • Bottled, room temperature water

FAQs

ADDITIONAL QUESTIONS? PLEASE CONTACT: